RECORD NOTE OF REVENUE MEETING FOR THE MONTH OF SEPTEMBER 2009 HELD WITH THE SUB-DIVISIONAL MAGISTRATES, UNDER SOUTH TRIPURA DISTRICT ON 2^ND OCTOBER 2009 IN THE CONFERENCE HALL, UDAIPUR CIRCUIT HOUSE, UDAIPUR, SOUTH TRIPURA.

The meeting was chaired by the District Magistrate & Collector, South Tripura and attended by the Addl. District Magistrate & Collector, South; Sub-Divisional Magistrate, Amarpur/ Belonia/Santirbazar/ Sabroom/ Udaipur, South Tripura; Supdt. of Excise, South Tripura; Supdt. Taxes, Udaipur/Belonia; Asstt. Controller, Weights & Measures, South Tripura and all BDOs.

2. The following issues were discussed in the meeting.

(i) Allotment of Land

(ii) Register for Homeless, Landless and Both less Families.

(iii) IBB Fencing.

(iv) Mutation cases.

(v) Administrative- Cum- Health Camp

(vi) SRA: ULR Fund.

(vii) CLR Project

(viii) E- Suvidha.

(ix) Disaster management.

(x) Growth Center.

(xi) Miscellaneous.

3. After detailed discussion, the following decisions were taken :-

3.1 Collection of Sale Tax: -

Target & collection of sale Tax for the year 2009-10 was fixed as below:

Office	Yearly target	Collection in September,09	Cumulative collection
Supdt., Udaipur	1393.00	73.16	370.83
Supdt. Belonia	758.17	23.69	179.83

Both the Superintendent of Taxes, Udaipur and Belonia were requested to keep a special care on the brick kilns under South Tripura District proper revenue collection. They were also requested to ensure number of bricks produced by the Brick Kiln Owners and exert pressure on them to supply adequate bricks to the Govt. agencies for the development works. (Action: Supdt. of Taxes, UDP/BLN)

3.2 Excise

Target for collection of excise duty for the year 2009-10 was fixed in respect of Supdt. Excise, Udaipur as Rs.662.02 lakh.

Collection for the month of Sept. 09 has been Rs.37.82 Lakh.

Cumulative Collection for the year 2009-10 (w.e.f. 1.4.09 to 20.09.09) Rs. 214.43 lakh appeared satisfactory. The Supdt. of Excise, South Tripura was asked to continue the trend of collection.

83 Nos. of raids were conducted during the year 2009-10 in the District.

Raid, combined with other Department are very much effective. Hence, SDMs were requested to make necessary arrangement for combined operation of raid. (Action All SDM/Supdt. Excise)

3.3 Minority Department:

SDMs were requested to conduct a survey for identification of minority’s infrastructure facilities i.e. School, Madrasa, electricity etc. already available & gap in this regard and they were requested to submit report to this office within 30 days. But the report is still pending with them. SDMs were requested to submit the same immediately.

(Action All SDM)

3.4 Wakf Board:

a) The SDM, Udaipur already submitted estimate for construction of boundary wall around Udaipur Town Graveyard (near Housing Board Complex) and it was already sent to Director of Welfare for Minorities for placement of fund on 4^th Sept. 2009. In respect of Rajnagar Graveyard, SDM, Belonia informed that he has prepared the estimate and sent to EE, RD, Southern Division – II, Satchand for technical approval and would be submitted after receiving the same.

b) The SDM, Udaipur informed that he has removed the encroachment of Udaipur Town Graveyard near Housing Board. In case of Badar Saheb Bari, Udaipur, process has been going on where quite a nos. of pucca constructions are there/existing.

c) The Wakf properties like Kabar Khala (graveyard), Mosque, etc. has been indicated against the particular plot under Govt. Khas Khatian. So far Wakf of Board has not approached for recording such land in the name of Wakf Board.

d) SDM, Udaipur and Belonia were requested to submit a specific proposal with plan and estimate for construction of Market stall on the Wakf properties. SDM, Udaipur and Belonia assured that they would send the estimate to this office by 15^th October 2009. (Action by SDMs)

3.5 Allotment of Land.

Position of allotment proposals under process by the SDMs is as follows:

Name of SDM	Under process cases	Remarks
Amarpur	58 Nos. ADC 56 Nos. Non-ADC	Awaiting approval of Allotment Committee.
Amarpur	298 Nos. ADC	Sent to ADC HQ. for approval.
Belonia	131 Nos.	Approved by the Allotment Committee. SDM informed that 78 cases were submitted to this office but on query it revealed that no case was received by this office till today. SDM is to check it again.
Santirbazar	202 Nos. Non-ADC 50 Nos. ADC	122 cases returned to SDM for rectification and 80 cases returned by Revenue Deptt. seeking some queries. Approved by the Allotment Committee.
Sabroom	225 Nos.	Awaiting approval of Allotment Committee.
Udaipur.	65 Nos.	22 cases approved by Revenue Deptt. and rest cases returned to SDM for rectification.

(a) SDM, Amarpur reported that proposal for 114 cases have been prepared and placed before the Sub-Divisional Land Allotment Committee for their approval. But these cases are lying pending with them since long for the reason best known to the Committee.

(b) All 122 Nos. proposals submitted by SDM, Santirbazar were found defective on scrutiny. These were returned to SDM, Santirbazar for necessary correction and re-submission.

It was decided earlier by Govt. that allotment of land in favour of both landless and homeless families should be taken up and be completed within March, 2009. SDMs are requested to expedite the matter on urgent basis as all the allotment proposals for both landless and homeless families can be initiated within December, 2009.

(Action: All SDMs/O/C, REV)

Landless homeless Register

Present status regarding preparation of register for landless, homeless and both less register in South Tripura District stated below: -

Sl. No.	Name of Sub-Division.	Whether Registers prepared for landless, homeless & both less.	Whether the Registers Placed before Panchayets / ADC villages for approval	Whether the Registers approved by the Panchayets / ADC villages	Whether soft copy prepared and submitted.
1	Amarpur	Yes	Yes	Yes	Yes
2	Santirbazar	Yes	Yes	Yes	Yes
3	Sabroom	Yes	Yes	Yes	Yes
4	Belonia	Yes	Yes	Approval of Panchayets / ADC villages are awaiting.	No
5	Udaipur	Yes	Yes	-Do-	No

(i) The report from Amarpur, Santirbazar and Sabroom Sub-Division sent to Revenue Department on 01.10.2009.

(ii) The report from Belonia and Udaipur will be sent as soon as concern Panchayet approves it.

(iii) SDMs were requested to ensure that registers contain necessary details like family members, profession, how much land in possession, ROR No, Ration Card No, Caste status, BPL status, etc. (Action by all SDMs)

All SDMs were requested to open a register in their office where all requirement of land from Govt. side/ Autonomous bodies/ Private firm etc. should be indicated. Department wise requirement of land, proposals from SDMs, action from DM’s office, decision of Govt. etc. should be reflected in this Register item wise. In DM’s office also a same register should be opened (Sub-Division wise) reflecting the above particulars.

(Action: All SDMs & O/C, Rev, DM office)

3.6 IBB Fencing/ L.A matters.

(i) SDM, Belonia and Sabroom submitted detailed report regarding rehabilitation of affected families of Belonia and Sabroom Sub-Division due to IBB fencing.

(ii) Proposals have already been sent to the Nodal Officer, Forest Deptt. for release of forest land in respect of Belonia and Sabroom Sub-Division for re-settlement of affected families due to IBB fencing.

(iii) SDM, Belonia reported that khas land has already been identified and proposal has been prepared for re-settlement of 96 affected families of mouja Sarasima under Belonia Sub-Division. SDM, Belonia is requested to gear up the re-settlement work.

(iv) SDM, Belonia and Sabroom have already assessed the transportation cost of affected house from their present land to new proposed land for rehabilitation and placed requirement of fund for this purpose which have been sent to Revenue Department for necessary instruction. (Action: SDM, BLN/SBM & O/C, Accts.)

3.7 Present status of L.A. matters is shown in Annexure -A.

3.8 Inspection of T.K.

All Govt. officers under Revenue Administration were directed to inspect at least 4 TKs each in a month and submit the inspection report in prescribed format in the monthly Revenue Meeting. But no report submitted by the SDMs except Santirbazar and Sabroom. SDM, Santirbazar submitted 3 Nos. inspection reports and SDM, Sabroom submitted 4 Nos.

3.9 Mutation.

All SDMs were requested to maintain TK wise register in the Tehshil on all pending applications. The applications received from the applicant should be entered into the said register. Mutation process would be undertaken on “first come first serve” basis.

All SDMs were also requested to instruct the Tehsilders under their control to maintain a register for quick submission of enquiry report on first come first serve basis. This instruction should be strictly adhered to.

Pending position of mutation cases at Udaipur & Belonia is very high. SDM, Udaipur has conducted special mutation camp for reducing the number of pending cases. SDM, Udaipur has been requested to continue the process. SDM, Belonia is also requested to follow the same procedure.

(Action by SDMs)

Up to date Position of Mutation Cases shown below: -

Name of Sub-Division	No. of petition pending at the end of the last month	No. of petition received in the month	Total no. of Petitions (Col. 2 + 3)	Petitions disposed of in the month	Cumulative disposal during the year	Petitions pending at the end of the month
Amarpur	54	38	92	57	318	35
Belonia	167	127	294	0	607	294
Santirbazar	59	151	210	191	812	19
Sabroom	63	171	234	157	448	77
Udaipur	525	234	759	79	1305	680
Total	868	721	1589	484	3490	1105

DIO, NIC, South has been requested to inspect the CLR Project in each SDM’s office at least once in a month. If found any complicacy matter may be brought to the notice of the ADM & Collector, South and joint programme be tied up by ADM & Collector, South according to demanding situation.

(Action by ADM/DIO, NIC)

3.10 SRA: ULR

All the SDMs were requested to select an employee per Sub-Division for computer training. For on going computer works smart boys may be engaged from other offices under South Tripura District.

DSLR, Agartala placed Rs.90.00 lakh in two spells for construction of 9 (nine) Modern Record Room in South Tripura District @ Rs.10.00 lakh of each during the financial year 2008-09.

Latest position of the work stated below: -

Sl. No.	Name of Sub-Division.	Amount placed. (Rs. In lakh)	Name of I/Os	Latest position of Const. Work	Whether U/C submit- ed.	Remarks.
1	Amarpur	20.00	BDO, Ompi	Work at Ompi completed up to window level.	Yes.	Work should be completed by 31^st Dec. 09.
1	Amarpur	20.00	BDO, Amarpur	Work at Amarpur - site selection will be completed by 10^th Oct. 09. Work not started.	No.	Work should be completed by 31^st Jan. 10.
2	Belonia	20.00	EE, RD, Satchand	For Belonia-site selection will be completed by 10.10.09.	Yes.	Work should be completed by Feb. 10.
2	Belonia	20.00	EE, RD, Satchand	For Rajnagar - work is going on.	Yes	Work should be completed by 31^st Dec. 09.
3	Santirbazar	10.00	EE, RD, Satchand	Site selection completed. Work not started.	Yes.	Work should be completed by 31^st Jan. 10.
4	Sabroom	20.00	SDM, Sabroom	Work completed both in Sabroom and Silachari.	Yes.	U/C should be submitted within a week.
5	Udaipur	20.00	EE, RD, Udaipur	Work in Udaipur is going on. In Killa, work not started.	Yes.	Work should be completed by 31^st Jan. 10.

3.11 E- Suvidha.

The following certificates are now being issued from SFC in all Sub-Divisions except Santirbazar. (1) PRTC (2) ST (3) SC (4) OBC (state & central) (5) Income (6) Distance (7) Survival certificate etc. DIO, NIC, South should make necessary arrangement for connecting Internet with SFC in all Sub-Division. (Action: DIO, NIC)

All the SDMs are requested to improve their performance in respect of issuing of above-mentioned certificate. DIO (NIC) South is requested to take necessary arrangement for maintenance of the machine and make operational within one month. (Action: DIO, NIC)

3.12 PDR Cases.

PDR cases at Amarpur and Sabroom Sub-Division are now being dealt with least priority. They are requested to take necessary step for quick disposal of the cases. (Action: SDM, AMP/SBM)

3.13 E.T Collection.

Status of E.T. Collection for the month of September’09 is as follows: -

SDM, Amarpur Rs.9, 060/-

“ Belonia Rs.15, 710/-

“ Santirbazar Rs.8, 300/-

“ Sabroom Rs.960/-

“ Udaipur Rs. 34, 310/-

ET collection in Sabroom Sub-Division is very poor. ET collection during the month of Sept. 09 is Rs.960/- only for 767 Nos. cable connection and cumulative collection is Rs.9920/- only after six months which is very less norms. SDM, Sabroom should take special care to improve the ET collection. (Action: SDM, SBM)

3.14 Cr PC cases.

Position of the Cr. PC cases for the month of September ’09 is as follows: -

Name of Sub-Division	Cases received including pending of previous month.	Disposed cases During the month	Pending at the end of the month	Remarks
Amarpur	155	30	125	Cases under Section 107 should not be carried beyond 6 month.
Belonia	183	34	149
Santirbazar	117	23	94
Sabroom	46	19	27
Udaipur	153	53	100
Total	654	159	495

3.15 Disaster Management.

All SDMs are further requested to take necessary steps for completion of the updatation work at Block level, Panchayat level, Nagar Panchayat level and Sub-Division level Disaster Management Plan by 10^th October 2009 and submit detailed report including soft copies to this office by 15^th October 2009. SDM, Santirbazar and Udaipur have submitted the same. SDM, Sabroom submitted the soft copy of Sub-Division level plan. He is requested to submit one hard copy of the same. SDM, Amarpur and Belonia have not submitted the plan. They are requested to submit the plan by 20^th October 2009. BDO, Amarpur, Ompi and Rupaichari have submitted the Block plan. Other BDOs are requested to submit up to date plan by 20^th October 2009.

(ii) Control Room: All SDMs and BDOs are requested to take special care for smooth running of Control Room in their respective Sub-Division so that the quick response could be rendered incase of disaster.

(iii) Mock Drill: Only two special Mock Drill programme were conducted by SDM, Udaipur at Palatana under Kakraban Block on flood management and SDM, Santirbazar at West Pilak under Bokafa RD Block on earthquake and flood management. Other SDMs were also requested to take up special Mock Drill programme on Disaster Management (Flood, Earthquake, Cyclone etc.) in their Sub-Division in the month of October 2009. They are further requested to take special steps to conduct the Mock Drill in Schools, Colleges and Panchayets / villages level.

(iv) Inflatable Rubber Boat: 1 inflatable rubber boat of 15-person capacity has already been handed over to SDM, Amarpur out of 3 boats. O/C, Nazarat Section of this office was requested to hand over the other 2 inflatable rubber boats along with YAMAHA K40 ML OBM of 40HP engine to SDM, Udaipur and Belonia each immediately. SDM, Udaipur and Belonia were requested to collect one inflatable rubber boat along with YAMAHA K40 ML OBM of 40HP engine form Nazarat Section of this office. (Action: SDM, UDP/BLN)

All SDMs submitted their requisition for 16 (Sixteen) inflatable rubber boat of 15-person capacity along with YAMAHA K40 ML OBM of 40HP engine viz. Amarpur – 2, Belonia – 3, Santirbazar – 4, Sabroom –4 and Udaipur – 3. O/C, Revenue of this office is directed to send requisition to Revenue Department for 16(Sixteen) inflatable rubber boat of 15-person capacity each along with YAMAHA K40 ML OBM of 40HP engine immediately.

(Action: O/C, Rev, DM’s office)

3.16 Weights & Measures:

(i) Collection of Revenue during the month is satisfactory as compared to last year up to this month.

(ii) Cumulative inspection and raids up to this month are 2440 and 214 which is satisfactory. Asstt. Controller, Weights & Measures, South has been asked to continue the process.

(Action by Asstt. Controller, W&M)

3.17 Miscellaneous

a) Detail information on L R shown in Annexure - B.

b) Minor Works: SDMs were requested to submit their requirement of Minor Works fund against maintenance of TK, Dak Bungalow etc. including name of Projects and estimate to this office by 15^th July 2009. Only SDM, Santirbazar submitted an estimate. Other SDMs are requested to submit the same immediately.

c) SDM, Udaipur is requested to prepare a DPR for construction of SDM’s office as the existing accommodation is old one.

d) District Registrar, South Tripura should pass an order to all Sub-Registrars not to register any deed without information/satisfaction regarding status of land proposed to be sold.

e) District Registrar, South Tripura is request to hold monthly meeting with all Sub-Registrars of South Tripura District.

f) It is felt necessary to train the new appointed Teshilder at RSTI, Agartala.

The meeting ended with thanks to all.

(Swapan Saha)

District Magistrate & Collector

South Tripura, Udaipur.

Government of Tripura

Office of the District Magistrate & Collector

South Tripura:: Udaipur.

No.F.7/1/DM/S/REV/05/ Dated, Udaipur, the 13^th Oct. 2009.

The DM & Collector, South Tripura, Udaipur.
The ADM & Collector, South Tripura, Udaipur.
The Sr. Deputy Magistrate, DM’s Office, South Tripura, Udaipur.
The Land Acquisition Officer, South Tripura, Udaipur.
The Officer-In-charge, General/Nazarat/Judicial/Accounts, DM’s Office, South.
The Superintendent of Excise, South Tripura, Udaipur.
The District Planning Officer, South Tripura, Udaipur.
The Development Officer, Small Savings, South Tripura.
The Sub-Divisional Magistrate, Udaipur / Belonia / Sabroom / Amarpur / Santirbazar.
The Superintendent of Taxes, Udaipur/ Belonia.
The DIO, NIC, South Tripura, Udaipur (along with soft copy for hosting on district website).
The Asstt. Controller, Weights & Measures, South Tripura, Udaipur.
The Block Development Officer, Amarpur/Karbook/Ompi/Matabari/Killa/ Kakraban/Bokafa/Rajnagar/Hrishyamukh/Satchand/Rupaichari.

Copy forwarded for kind information to:

The Chief Secretary, Government of Tripura, Agartala.
The Principal Secretary, Revenue, Government of Tripura, Agartala.
The Commissioner of Taxes, Government of Tripura, Agartala.
The Director, Land Records & Settlement, Government of Tripura, Agartala.
The Director, Small Savings. Govt. of Tripura, Agartala.
The Controller of Weights & Measures, Govt. of Tripura, Agartala.

(Swapan Saha)

District Magistrate & Collector

South Tripura, Udaipur.

List of Participants:

Sri Swapan Saha, DM & Collector, South Tripura, Udaipur.
Sri Balin Debbarma, ADM & Collector, South Tripura, Udaipur.
Sri D.K. Chakraborty, O/C, Revenue, DM’s Office, South Tripura, Udaipur.
Sri Rajendra Kr. Noatia, Supdt. of Excise, South Tripura, Udaipur.
Sri N. Bhattacharjee, O/C, Development, DM’s Office, South Tripura, Udaipur.
Sri Manik Lal Das, SDM, Udaipur.
Sri Subal Debbarma, SDM, Sabroom.
Sri Tamal Majumdar, SDM, Santirbazar.
Sri Sanjoy Chakraborty, SDM, Belonia.
Sri Nirmal Adhikari, ASDM, Amarpur.
Sri G.R. Reang, Asstt. Controller, Weights & Measures, South Tripura.
Md. Kamal Uddin, ARO, Planning, DM’s Office, South Tripura, Udaipur.
Sri P. Roy, Supdt. of Taxes, Belonia.
Sri Partha Debbarma, Inspector of Taxes, Udaipur.

g) Status of Revisional Survey work at Amarpur is shown below.

Sl.No	Name of Mouja.	Bujharat		Attestation	Draft publication	Final publication.
Sl.No	Name of Mouja.	Total No. of sheet	Sheet completed	Attestation	Draft publication	Final publication.
1.	North Songang.	3 Nos.	3 Nos.	Completed.	Completed.	Completed.
2.	Gamaicherra.	6 Nos.	6 Nos.	Completed.	Completed.	Completed
3.	Melchi.	5 Nos.	5 Nos.	Completed.	D.P. will be placed last part of July’ 09
4.	East Taislong.	6 Nos.	6 Nos.	Completed.	Completed.	Completed
5.	Palku Chara.	5 Nos.	5 Nos.	Completed.	D.P. will be placed last part of July’ 09
6.	Paschim Taislong.	5 Nos.	5 Nos.	Pre attestation work running.	-
7.	Uttar Taidu.	6 Nos.	6 Nos.	Attestation will be started last part of July’ 09	-
8.	Dakshin Taidu.	5 Nos.	4 Nos.	-	-
9.	Jambukchara.	6 Nos.	6 Nos.	Pre attestation work running.	-
10	Haripur.	5 Nos.	5 Nos.	40% comp.	-
11	Taidu Dhepa.	4 Nos.	3 Nos.	-	-	-
12	Sonachara.	6 Nos.	1 No.	-	-	-
13	Ekjanchara.	7 Nos.	1 No.	-	-	-
14	South Changang.	2 Nos.	1 No. Running	-	-	-
15	Chenchua.	5 Nos.	Started	-	-	-

Landless homeless Register

“ Santirbazar Rs.8, 300/-

Total

Government of Tripura